Guidelines for Studentships
These studentships are for a period of one, two or three years and up to $25,000 in each year.
Only individuals enrolled in a PhD program at Ontario universities during the award period are eligible to apply. Applicants must indicate the years of funding they are seeking; otherwise, their application will not be considered. Student researchers are eligible for one award in their lifetime.
Successful applicants are required to devote themselves to the studentship for the full period of the award. You are not permitted to hold a second award (such as a compensated clinical internship), but you may accept payment for teaching.
1. Terms of the Award
Awards normally begin on September 1 and run to August 30 of the following year. They are paid directly to the student. Awards not taken up by September 1 will be forfeited.
Successful applicants must devote themselves to the studentship for the full period of the award. You are not permitted to hold a second award, but you may accept payment for teaching. A compensated clinical internship during the period of the studentship is considered a second award.
You can defer your studentship to be taken up again when the internship ends, but you must inform the OMHF's Program Officer by email about taking up a compensated internship and request a deferment.
2. Accounting & Payment Schedule
Awardees are paid in September, November, January and March.
If an award is funded for more than one year, unspent funds as of March 31 may be carried forward for use in the following year.
3. Travel Funds
Recipients of a studentship may apply for up to $1,000 in travel funds each year, to defray the costs of attending scientific conferences and meetings.
You can apply the annual allowance to an event in that specific year (but can't transfer it to another). In advance of the event, write a letter to the Executive Director that is countersigned by your supervisor and that describes the meeting and your role in it (such as presenting and observing). Following the event, you must provide receipts or documentation confirming your attendance to the OMHF before payment can be made
4. Requesting an Extension
You can request your award be extended for six months or one year to complete your research project as originally approved and funded. The OMHF, however, will not consider a request to undertake a substantially different project. In no case will an extension go beyond one year past the award's original completion date; at that date, all unspent funds must be returned to the OMHF.
The OMHF must receive your written request for an extension before September 1 of the second year of the studentship. Your request must include:
- a clear explanation as to why the extension is required;
- a statement of expenditures to date;
- a description of progress in the project to date;
- evidence that the project as originally funded can be completed by the end of the extension; and
- a revised budget to cover the period of the proposed extension.
The Executive Director will review your request and grant the extension, if the Executive Director is of the opinion that, based on your submission, the project as originally proposed can be completed during the extension.
A studentship recipient whose request for a six-month extension is approved may apply for new funding in September of the award's second year. A studentship recipient whose request for a one-year extension is approved may apply for new funding in September of the extended awards third year.
5. Career Interruptions & Mobility
The review committee will take into account both your academic standing and evidence of ability and accomplishment in research when reviewing your application. It will also take into account an interruption in your career, the circumstances of which you should briefly explain in the cover letter. If your eligibility for a particular category is affected in this way, you should discuss the situation with the Executive Director before submitting your application.
The OMHF, supported by its review committee, believes that it is intellectually limiting for an individual to take most or all of his/her advanced training in the same research setting. For example, the committee would question the wisdom of staying on for postdoctoral training in a laboratory where you had completed your doctoral work. If you are proposing to stay on in a setting where you have already taken extensive training, you must give the committee a persuasive reason for this choice.
6. Changes in Your Project
If you wish to defer your award for maternity or parental leave, you must send a written request to the OMHF setting out the nature of the leave, its start and completion dates, and an assessment of the effect of the leave on the completion of your work. If applicable, your supervisor must sign the letter as well.
If you find it necessary to change your line of work, alter the proposed arrangements or abandon your research project entirely, you must contact the OMHF immediately.
7. Additional Funding
If you are successful in securing additional funding, you must inform the OMHF Program Officer by email immediately. If the costs can be properly transferred to another agency, freed-up OMHF monies would be passed to the project next in line for our support.
8. Publishing Costs
Award recipients should consider budgeting for the cost of publishing in open access journals if necessary to meet the requirements of the Policy on Access to Research Publications.
9. Acknowledgement in Publications
All publications resulting from OMHF-funded research must include the following acknowledgement: This study was assisted by the Ontario Mental Health Foundation, with funding from the Ontario Ministry of Health and Long -Term Care.
10. Other Instructions
If you are not sure which category represents the best fit for you or you need assistance in completing your application, we strongly urge you to contact the OMHF Program Officer by email before you complete the application.
Ensure that all required documents reach the OMHF by the stated deadlines.
Incomplete or late applications will not be considered.